Welcome to the Hunterdon County YMCA! We’re so happy you are members with us! We strive to create exceptional and unparalleled member experiences for you, and keep you the most informed. Please review the HCY Member & Guest Policies below. If you have any questions about your Y, please visit our Staff page.
MEMBER CODE OF CONDUCT
The YMCA is committed to providing a safe and welcoming environment for all members and guests. To promote safety and comfort for all, all individuals are asked to act appropriately at all times when in our facility or participating in our programs. We expect persons using the YMCA to act maturely, to behave responsibly, and to respect the rights and dignity of others. Our Member’s Code of Conduct outlines prohibited action, but the actions listed below are not an all-inclusive list of behaviors considered inappropriate in our facilities and programs:
Using or possessing alcohol or illegal chemicals on YMCA property, in YMCA vehicles, or at YMCA sponsored programs.
- Smoking on YMCA property– the YMCA and its property is a smoke free environment.
- Carrying or concealing a weapon or any device or object that may be used as a weapon.
- Harassment or intimidation by words, gestures, body language, or any type of menacing behavior.
- Physical contact with another person in an angry, aggressive, or threatening way.
- Verbally abusive behavior, including angry or vulgar language, swearing, name-calling, or shouting.
- Sexually explicit conversation or behavior: any sexual contact with another person.
- Inappropriate, immodest, or sexually revealing attire.
- Theft or behavior that results in the destruction or loss of property.
- Transferring membership cards.
- Loitering within or on the grounds of the YMCA.
In addition, The YMCA reserves the right to deny access or membership to any person who has been accused or convicted of any crime involving sexual abuse, is or has been a registered sex offender, has ever been convicted of any offense relating to the use, sale, possession, or transportation of narcotics or habit forming and/or dangerous drugs, or is presently or habitually under the influence of dangerous drugs or chemicals, narcotics, or intoxicating beverages. Members and guests are encouraged to take responsibility for their personal comfort and safety by asking any person whose behavior threatens their comfort to refrain from such behavior. Anyone who feels uncomfortable in confronting a person directly should report the behavior to a staff person on duty. YMCA staff members are eager to be of assistance. Members and guest should not hesitate to notify a staff member if assistance is needed. In order to be able to carry out these policies, we ask that members and guests identify themselves to staff when asked. The Membership Director will investigate all reported incidents. Suspension or termination of YMCA membership privileges may result from determination by the Membership Director if in their discretion a violation of the YMCA Member’s Code of Conduct has occurred.
MEMBER LIABILITY WAIVER
I/We the undersigned, realize that there may be medical risks associated with physical exercise, the use of this facility, or use of equipment within the facility or participation in any YMCA activity. I/We also recognize that the YMCA cannot evaluate my/our physical abilities and medical limitations as they pertain to participation in programs, to the use of the facilities, or use of equipment within the facility. I/We THEREFORE ASSUME ALL RESPONSIBILITY FOR HAVING A THOROUGH MEDICAL EXAMINATION PERFORMED, BY A MEDICAL PRACTICIONER OF MY/OUR CHOICE, BEFORE PARTICIPATION IN ANY PROGRAMS AND PRIOR TO USING THE FACILITIES. I/WE ALSO ASSUME ALL RESPONSIBILITY FOR ABIDING BY THE RECOMMENDATIONS OF SAID MEDICAL PRACTIONER, INCLUDING BUT NOT LIMITED TO, AS THEY PERTAIN TO LIMITATIONS ON EXERCISE, PARTICIPATION IN YMCA PROGRAMS AND USE OF YMCA FACILITIES OR EQUIPMENT WITHIN THE YMCA FACILITIES. Furthermore, in consideration of my/our participation in the activities of the Young Men’s Christian Association of Hunterdon County, I/We do hereby agree to hold free from any and all liability the YMCA of Hunterdon County and its respective officers, employees and members, including but not limited to, its or their own negligence and do hereby for myself/ourselves, heirs, executors and administrators, waive, release and forever discharge any and all rights and claims for damages which I/We may have or which may hereafter accrue to me arising out of or connected with my participation in any of the activities of the YMCA of Hunterdon County, use of its facilities, or use of equipment within its facilities. The Hunterdon County YMCA reserves the right to reproduce, share, post, use and allow use of any or all images, sounds, video, and testimonials of HCYMCA participants as the association desires with or without disclosure and free from claim or compensation to any persons. I/We the undersigned have read, understand and agree to the above.
MEMBER & GUEST CHECKIN POLICIES & PROCEDURES
For the safety and security of all members and guests, you are required to checkin at the Welcome Center upon entry to the Y. Full and Program members are issued membership cards, and are encouraged to checkin via our Hunterdon County YMCA app. Each member receives a coded membership card. Your membership card is required for access into facilities. If you forget this card, you will be required to present photo ID at the Welcome Center. All members and guests are required to have a photo on file for entry verification. Non-members and guests are required to checkin at the Hunterdon County YMCA by announcing themselves by name and signing in. Failure to checkin and sharing/transferring of membership card will result in denied facility entry and could lead to membership revocation.
The following checkin policies outline how YMCA members are checked in depending on the membership or guest type applicable to you:
- Must scan in with either the assigned YMCA scan tag or member app.
- Without a scan tag or member app, must present photo ID to verify active membership.
- Full members are required to have a member photo taken for entry verification.
- Must scan in with either the assigned YMCA scan tag or member app.
- Without a scan tag or member app, must present photo ID to verify active membership.
- Program members are required to have a member photo taken for entry verification.
- Parents/Guardians/Guests accompanying an individual Program member will sign in as a non-member guest upon each visit to the Y.
Non-Member Facility Use Tryer:
- All first time tryers to the Hunterdon County YMCA must provide a valid photo ID and have an email address in order to enjoy full use of the facility for the day. First time free trial passes will be sent via email to the tryer and must be displayed to verify entry. Upon email verification, all tryers are required to complete a Guest Application. It is recommended that all first time free trial passes are requested in advance before arriving to the Y, and can be accessed by visiting https://www.hcymca.org/one-day/
- All tryers & member guests are required to have a photo taken for entry verification.
- Guests may try the Y for future visits for a daily rate of $10.
Non-Member Class Participants & Visitors:
- Non-Member class participants, accompanying parents/guardians/guests, and visitors are required to announce themselves upon entry to the Y and sign in via the designated Non-Member Sign In station at the Y’s Welcome Center Front Desk upon each visit to the facility.
- Non-Members escorting a child to programs will remain in spectator areas and not have to the full facility or use of the facility. All Non-Members are encouraged to become a YMCA full member to enjoy full use of the facilities.
The Y makes their facility schedules available at the Welcome Centers, viewable in real-time via the Hunterdon County YMCA app, and online by visiting our Schedules page. In order to accommodate the variety of programs offered at the Y, there are specific times throughout the day that are facilities are reserved for classes and programs on schedule. While the Y posts schedules in advance and lists the schedule end date on all of its schedules, please note that all schedules are subject to change due to seasonal programming and/or other circumstances.
The Y is a shared community. While cell phones are permitted throughout the facilities, cell phone conversations are restricted to the lobby and hallway areas out of respect for our neighbors enjoying use of the shared space.
Membership autopay authorizes the Hunterdon County YMCA (YMCA), to initiate debits to the bank or credit card provided based on current or future rates of the YMCA for membership or program services. The YMCA reserves the right to increase monthly draft rate for any reason and at any time. For summer memberships taken out at any time during the promotion period, the rate will be adjusted to the standard published rate in September and will be continuous after that. It is understood that bank account or credit card drafts are continuous and automatic until a cancellation request is made. Formal and written notice for cancellation is required in person at the Welcome Center prior to the member’s next scheduled draft date (1st or 15th) to stop autopay. Once cancellation is formally requested via the HCY Request for Cancellation form, one final draft will occur. It is the member’s responsibility to check monthly bank/credit card statements to ensure the cancellation has taken effect. No refund will be given for an autopay that occurs during the 30-day cancellation period. If a cancellation occurs, the member will forfeit any joiner’s fees. If a request to cancel is made, member agrees to pay all outstanding balances prior to cancellation taking effect. The Y will not take responsibility to cancel autopay. It is the bank or credit card holder’s responsibility for providing new information or any bank account or credit card changes. Accounts with non-sufficient funds (NSF) will be re-drafted the next autopay date for the returned draft, the current draft, plus a $20 service fee. If the account drafted has NSF a second time, or has been closed, the Y has the right to suspend the membership until all fees have been reconciled. Prepaid memberships are non-refundable and non-transferrable.
Checks returned as non-sufficient funds (NSF) will be re-deposited and a $20 service fee will be charged to the member. If the account has NSF a second time, or has been closed, the Y has the right to suspend the membership until all fees have been reconciled.
MEMBERSHIP DRAFT CANCELLATION
At the Y, our members are fully in control of how long they wish to remain members with us. We never charge cancellation fees or hold them accountable to annual contracts. Our draft memberships are billed on a continuous basis until you let us know otherwise! Full membership cancellation must be formally made in person at the Welcome Center using the Ys Request for Cancellation form. Cancellations may not be made verbally, over the phone, via email, or online. It is the member’s responsibility to request cancellation and to complete and sign the Request for Cancellation form. All cancellations require one final draft upon providing cancellation notice, and members may use the Y facilities through their last and final draft period after their last draft has occurred. All outstanding balances must be paid prior to cancellation taking effect. Annual paid-in-full memberships and program membership fees are non-refundable.
FREEZE & MEMBERSHIP SUSPENSION
As a differentiator in our community, the Y allows our members to temporarily freeze/hold/suspend their memberships. Full autopay members may freeze their accounts for up to 4 months per calendar year for a fee of $10 per month as opposed to being drafted their standard rate of membership. Medical freezes are complimentary and require a doctor’s note both to receive a medical freeze and to return to the Y. Freezes may only be performed at the Y’s Welcome Centers.
MEMBERSHIP UPGRADES & DOWNGRADES
You are in control of the membership type that you want! Membership categories may be upgraded or downgraded at any time during the duration of your membership, so long as the individual(s) within the membership type fit the age and same household requirements assigned to the membership type. The difference in draft rates will reflect on your next draft date.
All session fees must be paid in full at time of registration. Payments are accepted by cash, check, ATM or bank debit card, or credit card (Visa, MasterCard, American Express, or Discover). Memberships must be current through length of program.
PROGRAM REFUNDS, PROGRAM CREDITS, AND PROGRAM CANCELLATIONS
The Y reserves the right to cancel, combine or modify a program due to insufficient enrollment. If a program is cancelled by the Y, every attempt will be made to place the enrollee in another section of the same level program. If the enrollee cannot be accommodated, the Y will issue a full refund.
If a participant decides not to take a class, credit for that class must be requested prior to the first class of the session. After the session has started, credits will only be issued for extended illness/injury and with a doctor’s note. Credits will be prorated based upon attendance and all requests for credits may be subject to a processing fee. Credits are good for one year from issue date.
Please attend your scheduled class, as make-up classes are not available for non-attendance. No credits or refunds will be given for non-attendance. Make-ups may only be provided and communicated by the program’s respective program director or coordinator for inclement weather, emergency, and other reasons deemed appropriate by the director or coordinator, if applicable.
INCLEMENT WEATHER/EMERGENCY CLOSINGS
In the event of inclement weather or any other emergency in which the Y must close the facility and/or open later than standard operating hours and a class must be cancelled, every effort will be made to schedule a make-up class at the same time and day of the week. If you cannot attend that make-up class, contact the Program Director to arrange for another make-up. No credits or refunds will be given regardless of it a make-up class is or is not possible. Weather closings or delayed openings will be announced on our website www.hcymca.org and via push notification on our Hunterdon County YMCA app. To avoid dangerous driving conditions, please call the Y before venturing out. All members and strongly encouraged to download the Hunterdon County YMCA App for facility announcements, and to routinely check the Y website at www.hcymca.org for inclement weather/emergency closing/delayed opening updates.
MEMBERSHIP SATISFACTION GUARANTEE
We are so confident in meeting your needs that we offer a 30-day satisfaction guarantee. We will refund your joining fees within the first 30 days of your join date, provided that you have used the Y a minimum requirement of 6 times and participated in a Fitness Start-Up Session with a Y staff member. Annual paid-in-full Full and Program memberships are not included in the Membership Satisfaction Guarantee, as these membership types are non-refundable.
YMCA FINANCIAL ASSISTANCE
It is the goal of the Y to be affordable to all, as we never turn away members because of price. Our Y Financial Assistance program is available to eligible applicants. This is made possible by the generous support of members, individuals, foundations, and community businesses. Financial Assistance applications are available at the Welcome Center or online by clicking here.
MEMBER GUEST POLICY
We encourage our members to introduce friends and family to the Y! The following Guest Policies have been adopted to protect your membership and assure the safety to our members and other Y guests. All guests using the Y facilities on their own must be of a minimum age of 12 years old. All guests below the age of 12 must be accompanied by an adult during their stay at the Y. All guests must sign in with our Guest Application at the Welcome Center and provide photo ID, and follow all HCY policies & procedures. Full members may bring guests under the following guidelines:
- All guests may try the Y at no cost for their first ever visit to the Y for a complimentary 1-day Free Trial Pass.
- Subsequent visits are $10 per person per visit.
- Full members are entitled to 3 free guest passes per individual within a membership unit/type per calendar year. Guests must be present with the member(s) in order to enjoy complimentary use of the Y for the day. These member guest passes are renewed on January 1 of the upcoming year.
Your Y membership allows you to visit any participating Y in the United States & Puerto Rico, at no additional cost! Take your Y membership with you on the road. To view your Nationwide Membership privileges and specific policies, please click here.
FACILITY MAINTENANCE & UPGRADE CLOSINGS
It is necessary from time to time to close Y areas and/or the building for short periods due to facility improvements, upgrades and enhancements, and construction. The Y does not provide refunds or credits due to pre-announced facility area or building closings. When necessary, the Y will communicate facility maintenance and upgrade closings via email and push notification from the Hunterdon County YMCA mobile app.
LOCKER ROOMS & PERSONAL BELONGINGS
General locker rooms are available for members and guests to use at both branches. Where applicable, children ages 7 and up must use appropriate gender locker rooms. Family and special needs changing rooms are available at our Deer Path Branch.
It is essential to know that while the Y is a community organization, it is the responsibility of the member to secure their personal belongings and failure to do so could lead to loss. The Y is not responsible for any items that are lost or stolen, and will not compensate or reimburse items that are lost or stolen. It is always the best practice to leave all personal and valuable possessions at home and not unlocked or unattended in any space within the Y or visible on YMCA property. Lockers are available for daily use only, with the exception of monthly locker rentals for Adult members at our Deer Path Branch. Monthly locker rentals are $10/month. Daily locks are also available at both branches on a first come, first serve basis should you forget yours for the day. Y staff are passionate about your member experience, but cannot hold onto your belongings during your visit.
FACILITY ACCESS BY AGE
Members and guests must be 12 years or older to enjoy use of the Y on their own and not accompanied by a parent/guardian. These include all fitness and program areas. Members and guests below the age of 12 must be accompanied by a parent/guardian, but may have facility area restrictions including but not limited to the Fitness Centers and Adult Group Fitness.